Job Description of
Business Manager
for The Arc of Calhoun County
Purpose of position: The Business Manager will provide support to The Arc of Calhoun County by maintaining financial integrity, human resource management, administrative support, and office functioning. The Business Manager position is the hub of The Arc’s technical and compliance operations. This person must be professional in appearance and demeanor; friendly, compassionate, helpful, and have sufficient agency and staff knowledge.
Scope: The Business Manager plays a key role within the organization and is responsible for daily office activities. Job duties are prioritized by strict reporting deadlines and order of organizational importance.
Responsibilities:
General Office Duties:
● Answer telephone calls and emails from customers and clients and directing them to relevant staff
● Assist in the planning and preparation of meetings, conferences, and conference telephone calls
● File documents and ensure proper organization of files
● Serve as purchasing agent, including pick-up if needed
● Coordinate activities throughout the organization to ensure efficiency and maintain compliance with The Arc’s policies
● Assist colleagues whenever there is an opportunity to do so
● Promote The Arc of Calhoun County’s mission
● Complete any other duties as assigned by the Executive Director
Human Resources/Payroll:
● Handle confidential information with professional conduct
● Maintain employee files, updating acknowledgements, trainings, and other content as required by the organization and by contracts
● Maintain employee training matrix, set-up trainings, assist with background checks
● Assist with interviewing and onboarding new employees and organizing their employment paperwork
● Enter new employees into payroll system, train new employees use of system, and update information through payroll, as needed
● Responsible for employee payroll and ensuring third-party payroll transmissions are timely and accurate
● Maintain and oversee employee PTO and unpaid time-off, adhering to policies and procedures
● Coordinate benefits for employees and maintain updates through correspondence, ensure compliance with related payroll law and internal processes
● Ability to research and answer simple or complex human resource questions, in a timely and positive manner, to maintain transparency and morale
Projects:
● Organization and advertisement of events, including fundraisers
● Maintain design, production, and inventory of The Arc’s marketing materials
● Submit reports and prepare proposals and presentations, as needed
● Website management
Bookkeeping:
● Comply with federal, state, and local financial legal requirements, adherence to requirements and advising management on needed action pertaining to nonprofit organizations
● Maintain general filing
● Maintain all finances with integrity
● Monitor and advise on organization’s investment status
● Summarize current financial status by collecting information; preparing balance sheet, profit and loss statement, and other applicable reports
● Reconcile financial discrepancies by collecting and analyzing account information
● Maintain financial security by following internal controls
● Develop, maintain, and analyze budgets with the Executive Director, preparing periodic reports that compare budgeted costs to actual costs
● Prepare payments by verifying documentation, billing and check preparation
● Prepare and maintain accounts receivable and payable
● Issue mileage or other expense reimbursement (after approval from Executive Director per policy) and documenting disbursement
● Maintain and prepare financial documents and reporting related to grants
● Provide data output for funder/grant requirements
Qualifications:
● Relate well to diverse populations and comfortable in a variety of environments
● Excellent interpersonal skills and ability to present professionally
● Team-oriented
● Ability to follow-through with tasks and detail-oriented
● Excellent verbal and written communication skills
● Exhibit punctuality to work, meetings, trainings, and other assigned duties
● Ability to problem solve and maintain workplace safety
● High sense of integrity, optimism, and commitment to make positive change
● Excellent organizational and leadership skills
● Must possess adaptability, problem solving ability, superior communication skills, be a collaborator and team player with desire for detail.
● Proficiency with office management procedures and basic accounting principles
● Proficient in QuickBooks, Microsoft Office programs, and Google Suite.
● High school diploma; Bachelor’s Degree in office administration or relevant field is preferred
● Project management and fundraising skills are a bonus
Experience working with nonprofit organization(s). Experience working with people with developmental disabilities is preferred.
Wage varies based on experience and qualifications, $22 - $28 per hour, 32-36 hours per week.
